Minutes of a Regular Meeting of the Board of Trustees of the Village of Johnson City, New York, held at 7:30PM in the Municipal Building on December 18, 2007

 

PRESENT:    Harry G. Lewis                                     Mayor

 

                     Donald Adams

                     Richard Balles

                     Ron Jones

                     Bruce King                                           Trustees

 

PLEDGE OF ALLEGIANCE

 

The meeting was opened with the pledge of allegiance led by Mayor Lewis.

 

FIRE EXITS

 

The Mayor noted directions to the fire exits.

 

MISCELLANEOUS ANNOUNCEMENTS                                    

 

The Mayor noted that the next meeting will be on Wednesday, January 2, 2008.  He stated that the reason is because the first Tuesday of the month falls on a holiday, January 1, 2008.

 

The Mayor stated that the Dissolution Committee met on December 17, 2007 and Bill Klish was elected Chairman, Jerry Putman was elected Vice-Chairman and Peggy Phillips was elected Secretary.

 

BOARD MINUTES

 

Motion by Trustee Balles - seconded by Trustee Jones to accept and place on file the Work Session and Regular Meeting of December 4, 2007. 

 

Motion Carried                                                                          Ayes 5  Nayes 0          

 

BID OPENINGS                                                                      None

 

PUBLIC HEARINGS                                                               None

 

PETITIONS RECEIVED                                                          None

 

PRIVILEGE OF THE FLOOR – VISITORS                                    None

 

COMMUNICATIONS

 

Motion by Trustee King - seconded by Trustee Adams that the following communications be accepted and placed on file:

 

JCSD – Reg. Mtg: November 27, 2007; Special Mtg: December 3, 2007

Town of Union – Reg. Mtg: December 5, 2007

Village of Endicott – Reg. Mtg: November 12 and 26, 2007

Liquor License – The Harry L. Pub (renewal)

 

Motion carried                                                                           Ayes 5  Nayes 0       

 

COMMITTEE REPORTS                                                         None

 

DEPARTMENTS REPORTS                                                  

 

Motion by Trustee Jones – seconded by Trustee Balles that the following department reports be accepted and placed on file:

 

Code Enforcement

November 2007

 

Motion carried                                                                           Ayes 5  Nayes 0

 

PAYROLL AND BILLS PRESENTED

 

Motion by Trustee Balles - seconded by Trustee King that Abstract #10 for the

Fiscal Year 2007-08, having been audited by the board and approved, be ordered paid as follows:

 

GENERAL

$124,108.63

WATER

$18,817.04

SEWER

$4,389.55

REFUSE

$27,254.58

LIBRARY

$6,367.08

JSTP-PHASE III

$166,307.46

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0    

 

UNFINISHED BUSINESS                                                    None

 

NEW BUSINESS

 

RESOLUTION #226

 

Motion by Trustee King – seconded by Trustee Adams to Appoint Brian Barker to position of

Permanent Assistant Water Superintendent from Provisional from Civil Service List No. 64-435

at the negotiated salary.  

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0

RESOLUTION #227

 

Motion by Trustee Balles – seconded by Trustee Jones to authorize the implementation, and funding in the first instance 100% of the Federal aid-eligible costs, of a transportation Federal-aid emergency relief project, to fully fund the local share of Federal-aid eligible and ineligible costs, and appropriating funds therefore.

 

WHEREAS, a Project for the Storm of April 2, 2005, North Broad Street and Riverside Drive in the Village of Johnson City, PIN 9890.13 (the “Project”) is eligible for funding under Title 23 U.S. Code, as amended, for Federal emergency relief that calls for the apportionment of the costs of such project to be borne at the ratio of 100% Federal Funds; and

 

WHEREAS, the Village of Johnson City desires to advance the Project by making a commitment of 100% of the Federal share of the costs thereof.

 

WHEREAS, the Village of Johnson City has previously executed Federal Emergency Relief Project Agreement for the Construction and Construction Supervision, and Inspection work for $45,246.40; and it is further

 

NOW, THEREFORE, the Village of Johnson City Board of Trustees, duly convened does hereby

 

RESOLVED, that the Village of Johnson City Board hereby authorizes the Treasurer of the Village of Johnson City to pay in the first instance 100% of the Federal share of the cost of Construction and Construction Inspection work for the Project or portions thereof, and it is further

 

RESOLVED, that the sum of $34,665.19 is hereby appropriated from A1440.4 and made available to cover the cost increase of participation in the Project; and it is further

 

RESOLVED, that in the event the full Federal and non-Federal share costs of the project exceeds the amount appropriated above, the Village of Johnson City Board of Trustees shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the New York State Department of Transportation, and it is further

 

RESOLVED, that the Mayor of the Village of Johnson City be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid on behalf of the Village of Johnson City with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the Municipality’s first instance funding of Projects costs and permanent funding of the local share of Federal-aid-eligible Project costs and all Project costs within appropriations therefore that are not eligible, and it is further

 

RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project, and it is further

 

RESOLVED, this Resolution shall take effect immediately.

 

Board members polled

Motion carried                                                                                                                                                 Ayes 5  Nayes 0

RESOLUTION #228

 

Motion by Trustee King – seconded by Trustee Adams to authorize the advertisement for Request-for-Qualifications (RFQs) from Architectual/Engineering Firms for preparing the plans and specifications for the C. Fred Johnson Park Carousel.

 

Board members polled

Motion carried                                                                                                                                                 Ayes 5  Nayes 0

 

RESOLUTION #229

 

Motion by Trustee Adams – seconded by Trustee Jones to approve the transfer of $200.00 from

F1910.4 to F8340.4, which is related to the Federal Emergency Management Agency (FEMA)

reimbursement for damaged employee clothing from the Flood Event of June 2006.

 

Board members polled                                                                       

Motion carried                                                                                                                                                 Ayes 5  Nayes 0      

 

RESOLUTION #230

 

Motion by Trustee King – seconded by Trustee Adams to approve Request-for-Modification,

RFM 4A-0016 Electrical with Matco Electric for Secondary Influent Pumps and RTD Monitors

at an additional cost of $12,210.00.

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0          

 

RESOLUTION #231

 

Motion by Trustee Jones – seconded by Trustee King to approve Request-for-Modification, RFM

4A-0020 General with Pinnacle Construction for the Contractor to provide Field Offices for the

Construction Management Team at an additional cost of $75,388.00 and submit reimbursement

from FEMA/SEMO.

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0

 

RESOLUTION #232

 

Motion by Trustee Adams – seconded by Trustee King to approve Request-for-Modification,

RFM 3B-0017 Electrical with Matco Electric for the High Voltage Shutdown of Legs 3B and 4B

in order for the shutdown to be completed in one day with an additional cost of $8,974.00.  

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0          

 

RESOLUTION #233

 

Motion by Trustee Adams – seconded by Trustee King to approve Supplemental

Agreement No. 3 with C&S Engineers for Construction Management Services in the amount of

$444,274.00 with $371,594.00 being submitted to FEMA/SEMO for reimbursement and

$50,000.00 for engineering services related to the Digester Cover No. 3 and $22,680.00 for

Laboratory Testing of the BAF effluent.

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0

 

PRIVILEGE OF THE FLOOR                                                 

 

Trustee Jones thanked the residents for voting for him and thanked the residents for allowing him to get to know the residents of Johnson City better.  He thanked the Mayor and each Trustee for their utmost respect.  Trustee Jones talked about issues that are very important to the Village and critical to its future.  These issues include the dissolution of the Village, health care and pension costs, revitalization of the downtown area and beautification of our parks.  He added that the State of New York and the United Stated Federal Government effect local government in a tremendous manner.

 

Trustee Jones asked the Village Board to adopt a resolution supporting the impeachment of President Bush and Vice-President Cheney.

 

Mayor Lewis stated that motion advanced by Trustee Jones failed for the lack of a second.

 

David Kellam – 42 Nassau Street – Asked about the status of Code Enforcement issues on Brown Street.

 

Trustee King provided details.

 

David Kellam – 42 Nassau Street – Asked about the status of the street lights on Lester Avenue.

 

Mayor Lewis advised Mr. Kellam to contact Steve Rafferty at the Town of Union.

 

David Kellam  - 42 Nassau Street – Thanked Code Enforcement for their assistance on Nassau Street.  He added that snowplowing on the even side of Nassau street goes back to the curb but snowplowing on the odd side of Nassau is a few feet away from the curb.  He asked Trustee-elect Hannon to not take the Oath of Office.

 

Mayor Lewis asked Mr. Kellam to address the Board with his comments.

 

Mayor Lewis presented a Certificate of Recognition to Trustee Jones for his service to the Village as a Trustee from January 1, 2006 to December 31, 2007.

 

Mayor Lewis stated that the Board needed to go into Executive Session after the Regular Meeting adjourns.

 

Mayor Lewis wished everyone a very Merry Christmas and a Happy New Year and stated that the first meeting of 2008 will be on Wednesday, January 2, 2008.

 

ADJOURNMENT

 

The meeting was adjourned at 8:00P.M.

 

 

_____________________________________

Thomas R. Augostini, Village Clerk/Treasurer