Minutes of a Regular Meeting of the Board of Trustees of the Village of Johnson City, New York, held at 7:30PM in the Municipal Building on October 17, 2006

 

PRESENT:    Harry G. Lewis                                     Mayor

 

                     Donald Adams

                     Richard Balles

                     Ron Jones

                     Bruce King                                           Trustees

 

PLEDGE OF ALLEGIANCE

 

The meeting was opened with the pledge of allegiance led by Mayor Lewis.

 

FIRE EXITS

 

The Mayor noted directions to the fire exits.

 

MISCELLANEOUS ANNOUNCEMENTS                             

 

The Mayor read the names of those Firefighters who participated in a special Rescue Boat operation during the massive flood event of June 2006.  Fire Chief Michalovic presented the firefighters with a special certificate.

 

The Mayor read the names of those Firefighters who assisted in battling a fire which occurred during the massive flood events of June 2006.  Fire Chief Michalovic presented the firefighters with a special certificate.

 

The Broome County Association of Towns and Villages will meet on October 26, 2006 at 6:00PM at Grande’s Bella Cucina with Robert Freeman, Executive Director of the Committee on Open Government, as Guest Speaker.

 

BOARD MINUTES

 

Motion by Trustee Jones - seconded by Trustee King to accept and place on file the Work Session and Regular Meeting of October 3, 2006. 

 

Motion Carried                                                                          Ayes 5  Nayes 0       

 

BID OPENINGS                                                         

Bids were received on October 5, 2006 for a $1,336,250 Bond Anticipation Note (BAN).

Bidder

Amount

Interest Rate

JPMorgan Chase Bank, N.A.

$1,336,250

3.660000%

NBT Bank, N.A.

$1,336,250

3.710000%

M&T Bank

$1,336,250

3.720000%

First Niagara Commercial

$1,336,250

3.730000%

Partners Trust

$1,336,250

3.950000%

Roosevelt & Cross, Inc.

$1,336,250

3.990992%

Parker Hunter

$1,336,250

3.994977%

Wilber National Bank

$1,336,250

4.000000%

 

RESOLUTION #160

 

Motion by Trustee Balles – seconded by Trustee King to accept and award the bid of 3.66% interest rate to JPMorgan Chase Bank on a $1,336,250.00 Bond Anticipation Note received on October 5, 2006 at 11:00a.m.

 

Board members polled

Motion carried                                                                           Ayes 5  Nayes 0 

 

Bids were opened on October 13, 2006 at 10:00AM for a new Utility Compact Tractor

Bidder

Net Bid after Trade-In

Goodrich Implement

$12,553.00

 

RESOLUTION #161

 

Motion by Trustee Adams – seconded by Trustee Jones to accept and award the low bid  $12,553.00, after trade-in of a used tractor of $1,000.00, to Goodrich Implement.

 

Board members polled

Motion carried                                                                           Ayes 5  Nayes 0

 

PUBLIC HEARINGS                                                               None

 

PETITIONS RECEIVED                                                          None

 

PRIVILEGE OF THE FLOOR – VISITORS                            

 

Ann Davis – 63 St. Charles Street – Felt great pride in the work and services provided by the Johnson City Firefighters.  She stated that a neighborhood problem still exists on St. Charles Street.  One of the problems is that a basketball hoop sits in the middle of the street and that her property has been recently damaged because the kids playing basketball are acting recklessly.

 

Mayor Lewis acknowledged the problems in that particular area and stated that one of the problem properties has received their first lockdown notice from the Village.

 

Melody Smith – 45 Nassau Street – Stated that the residents of Nassau Street have submitted a petition requesting No Parking on Nassau Street.  She was curious as to the status of that request.

Mayor Lewis stated that the Board has received the request and he will communicate with the neighbors the response or action from the Village Board.

 

COMMUNICATIONS

 

Motion by Trustee King - seconded by Trustee Balles that the following communications be accepted and placed on file:

 

JCSD – Reg. Mtg: September 26, 2006

Town of Union – Reg. Mtg: October 4, 2006

Village of Endicott – Reg. Mtg: September 25, 2006

 

Motion carried                                                                           Ayes 5  Nayes 0    

 

COMMITTEE REPORTS                                                         None

 

DEPARTMENTS REPORTS              

 

Motion by Trustee Balles – seconded by Trustee Jones to accept and place on file the following Department Reports:

 

Code Enfocement

September 2006

 

Motion carried                                                                           Ayes 5  Nayes 0 

 

PAYROLL AND BILLS PRESENTED

 

Motion by Trustee Adams - seconded by Trustee King that Abstract #7 for the

Fiscal Year 2006-07, having been audited by the board and approved, be ordered paid as follows:

 

GENERAL

$480,311.83

WATER

$57,264.13

SEWER

$196,691.25

REFUSE

$90,865.65

LIBRARY

$7,828.77

VARPUR

$1,087,411.79

OVERBROOK

$75.00

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0 

 

UNFINISHED BUSINESS                                                    None               

 

 

NEW BUSINESS

 

RESOLUTION #162

 

Motion by Trustee Adams - seconded by Trustee King to appoint Michael Hatch to the position of Patrolman, 2nd Grade, effective October 26, 2006, to fill a vacancy created by retirement at the negotiated salary of $37,440.00.

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0     

 

RESOLUTION #163

 

Motion by Trustee Jones – seconded by Trustee Balles to authorize advertisements for a New Fire

Engine as approved in the 2006-2007 Village Budget.

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0       

 

RESOLUTION #164

 

Motion by Trustee Jones – seconded by Trustee Balles to authorize advertisements in order to

receive Request-for-Proposals (RFPs) related to the service of Electrical Inspections.

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0       

 

RESOLUTION #165

 

Motion by Trustee Adams - seconded by Trustee King to approve Request for Modification (RFM) – Phase III, Contract 3A-0040 General with C.O. Falter for the undercut pavement at an additional cost of $3,004.80.  

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0   

      

RESOLUTION #166

 

Motion by Trustee King - seconded by Trustee Adams to approve Request for Modification (RFM) – Phase III, Contract 4A-0016 General with Pinnacle Construction for the Hot Loop Interconnection Piping at an additional cost of $5,736.87.  

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0   

 

RESOLUTION #167

 

Motion by Trustee Adams - seconded by Trustee King to Support an Application to the New York State Department of State Shared Municipal Services Incentive Grant Program for the 2006-2007 Program Year:

 

         WHEREAS, the New York State Department of State is soliciting applications for the Shared Municipal Services Incentive Grant Program for the 2006-2007 Program Year, and

          WHEREAS, the Commissioner of the Department of Planning and Economic Development requests authorization to submit an application entitled “Broome County Shared Services Internet Matrix” to the Shared Municipal Services Incentive Grant Program for the 2006-2007 Program Year, and

           WHEREAS, the grant application would seek funds to create an Internet-based database that will serve as a clearinghouse for shared services related data, reports, research, and inter-municipal agreements specific to Broome County municipalities, and

            WHEREAS, the grant application seek $22,500 for the project and Broome County will contribute $2,500 as the required 10% local match, and

            WHEREAS, the Village of Johnson City desires to be a co-applicant in the grant application and participate in said project

            WHEREAS, the Village of Johnson City will contribute existing data, reports, research, and inter-municipal agreements for inclusion in the database, now, therefore, be it

           RESOLVED, that the Village of Johnson City fully supports the “Broome County Shared Services Internet Matrix” project and hereby authorizes and approves submission of the said application to the New York State Department of State Municipal Shared Services Incentive Grant Program, and be it

           FURTHER RESOLVED, that the Mayor or a duly authorized representative is hereby empowered to execute any such agreements, documents, or papers as may be necessary to implement this Resolution.   

 

Board members polled                                                                       

Motion carried                                                                                    Ayes 5  Nayes 0   

 

RESOLUTION #168

 

The proposed Resolution related to the submission of a Grant Application on behalf of Your

Home Library was heldover by Trustee Adams under the rules so that additional information

could be sought by the Library Director.

 

RESOLUTION #169

 

Motion by Trustee Balles – seconded by Trustee Jones to approve a Parade Permit to the Johnson

City Business & Professional Women for their Annual Holiday Parade on December 7, 2006 at

7:00PM beginning at the corner of Main Street and Lester Avenue and proceeding to Arch Street

to the Johnson City Senior Center on Brocton Street.

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0

 

 

 

 

RESOLUTION #169

 

Motion by Trustee Balles – seconded by Trustee Jones to authorize the Mayor to sign a lease

agreement with Popular Leasing for the 2007 Volvo Refuse Packer with five equal annual

payments of $25,394.95 beginning July 1, 2007.

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0

 

RESOLUTION #170

 

Motion by Trustee King – seconded by Trustee Adams to authorize the Mayor to sign a Hazard

Mitigation Grant Application related to one qualified applicant, 37 River Terrace, in which New

York State pays for the demolition of the property and Village agrees to maintain the area after

demolition and also agrees to prevent any type of re-building on that parcel thereafter.

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0

 

RESOLUTION #171

 

Motion by Trustee Adams – seconded by Trustee Balles to continue to declare the following:

 

         A State of Emergency is hereby continued in the Village of Johnson City for a period of

time beginning at 9:00AM on June 28, 2006 and continuing in effect until the next Regularly

Scheduled Board Meeting of the Board of Trustees of the Village of Johnson City, November 21,

2006. 

         The State of Emergency has been declared due to emergency conditions produced by

massive flooding in which the Susquehanna River crested at almost 33’, which is the highest level

ever recorded.

         These conditions threaten or imperil the public safety of the Citizens of the Village of

Johnson City, Broome County, New York.

         As Chief Executive Officer of the Village of Johnson City, Mayor Harry G. Lewis has

exercised the authority given to him under New York State Executive Law, Article 2-B, to

preserve the Public Safety and hereby render all required and available assistance in order to

secure the well-being and health of the Citizens of the Community.

         The Mayor hereby directs all Departments of the Village to take whatever steps necessary

to protect life and property, public infrastructure and other such emergency assistance as deemed

necessary as it relates to the damage caused by the flooding events of June 2006.

 

Board members polled

Motion carried                                                                                    Ayes 5  Nayes 0

 

PRIVILEGE OF THE FLOOR                                                 

 

Leo Meaney – 35 Greenridge Street – Asked if the Village has transferred parks operations to the Town of Union because he saw a legal notice where the Town of Union is seeking bids for fencing at CFJ Park.

 

Mayor Lewis stated that the agreement is still being drafted but that Town of Union Community Development Block Grant (CDBG) funds are being used to pay for the replacement of fencing at CJF Park which is why the Town is seeking bids.

 

Tom Brown – 211 Cyndy Street – Provided details on discussions he has had with those seeking signatures for a petition to dissolve the Village.

 

Frances Dohalek – 913 Reynolds Road – Provided details on his experience with those seeking signatures for a petition to dissolve the Village.

 

Carolyn Laskoski – 37 Edwards Street – Asked about the grant for the Library which was heldover.

 

Mayor Lewis stated that the grant requires the Village to commit to having a library in that location for the next 20 years.  The Mayor stated that the Board needed additional information because right now it could not commit to that requirement.  The total grant is $7,500 with the Village and the State sharing equally in that cost but the stipulation of a 20 year commitment needs to be clarified.

 

Tom Brown – 211 Cyndy Street – Asked about the proposals for Electrical Inspections.

 

Mayor Lewis stated that the Electrical Board is recommending that the Village seek proposals in order to try and keep this cost down as much as possible to the homeowners who need this service.  

 

 

ADJOURNMENT

 

The meeting was adjourned at 8:35P.M.

 

 

_____________________________________

Thomas R. Augostini, Village Clerk/Treasurer