DRAFT COPY DRAFT COPY
DRAFT COPY
MINUTES OF A REGULAR MEETING OF THE
Village of Johnson City
Conference Room
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Members Present: Eugene Hulbert, Chairman
Kenneth
Kinsman, Vice-Chairman
Thomas
Augostini
Thomas Dellapenna, Jr.
Edward
Crumb
Kevin
Transue-Absent
Also Present:
Kenneth Helisek, Esq., Co-Counsel
Catherine P.
Aingworth, Interim Superintendent
Beverly
J. Palmer, Fiscal Officer
Michele
Cuevas, Confidential Secretary
John
Perticone, Esq.
Guests: Bob
Bennett,
Jack
Bills, Personnel Services Consultant
Howard
LaFever, Stearns & Wheler
Bob Palladine, C&S
Art VanGelder, C&S
John LaGorga, Stearns & Wheler
Howard
LaFever, Stearns & Wheler
Tom Behan, Broome
Pat Brennan,
Deputy Broome County Executive
Eric
Reageal, Press & Sun Bulletin
Mayor Lewis,
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Chairman Hulbert called the meeting to order at
At this time, chairman
noted that the order of the agenda will be changed.
Fiscal
Officer Report
Beverly Palmer gave the
fiscal officer report. Note: Michele Cuevas was late to meeting and did
not record the actual fiscal officer report.
Upon arrival the fiscal officer was discussing the flows from the municipalities
for the 2006 year. Michele Cuevas stated
that two (2) municipalities have not turned in their numbers. They were City of
Motion to accept the fiscal officer report was made by Kenneth Kinsman.
Seconded by Thomas Dellapenna.
Motion carried. 5 yeas 0 neas 1 absent
At this time Beverly
Palmer stated that her office received notification from the New York State
Retirement that Mr. William A. Miller, Jr. will be retired effective date
Claims
The board listing was
e-mailed to all board members and a copy was in their packages. Board member Crumb did not receive a copy of
the board listing and would like a few minutes to look over the copy that was
in his board package.
At this time Chairman
Hulbert asked about the insurance claim for earthquake insurance.
Board member Mr. Augostini
noted that he could have the carrier come to a board meeting and discuss the
policy and coverage’s to the board.
Mr. Augostini will contact
the insurance carrier and ask for a full presentation on current policies and coverage’s. A special meeting will be held on March 2nd
to discuss this at the
Motion to accept the claims totaling $316,250.61 was made by Mr. Augostini.
Seconded by Mr. Crumb.
Motion carried:
6 ayes
0 neas
1 absent
At this time chairman
Hulbert opened the privilege of the floor.
PRIVILEGE OF THE FLOOR
Personnel Services: Mr.
Brennan spoke to the board members about the services that they could provide
to the Joint Sewage Board. Currently
they provide personnel labor relations service for all of the public entities. Currently the
An inter-municipal agreement would need to be drawn up. After a brief discussion it was determined
that a contract could be drawn up between the board and Broome County Personnel
services. An inter-municipal agreement
might not be needed.
Mr. Perticone will be handling this and will be presented at the special
meeting on March 2nd.
C&S Construction Management-Update
Update: Mr.
VanGelder gave the following report.
Contract 4 Solids Handling: 2 of
the 4 boilers are back on site at the facility.
Contractors are currently working on them.
Contract 1 & 3 Contract 1 working on the check out start up and
testing plan. A number of meetings were
held over the past few weeks. Finalize stages for start up. The backwash area will start up middle to end
of March. Contract 3 most major parts
have been replaced and there are still a few outstand punch list items
left.
TPS Status: Currently there are 2
pumps in the basement of the TPS location.
One (1) valve needs to be replaced on one of the pumps. The pump base needs to be manufactured before
the installation can proceed.
Head house Pump Status: Dudley
Construction is still on track and should be no later than late February to
middle of March.
FEMA
Update: Robert Palladine gave the
following report:
Mr. Palladine passed out an update list for all board members to follow
along.
The updated costs from the flood of 06 are at 10.8 million.
On February 5th the first appeal was for the first 2 PW’s
submitted.
Everyone followed along with Mr. Palladine.
On the engineering costs they have revamped these figures from the advice
from SEMO and are currently waiting for response.
Hazard Mediation Update: Mr.
Palladine noted that new information has come in on possible grant money for a
flood wall.
At this time Mr. Palladine went through the mediation project summary
page.
Mr. Palladine went through the ideas of water tight doors, flood wall and
other flood prevention ideas. The
approximate cost for a flood wall is 7 to 8 million and the other projects like
water tight doors etc. would be 2.5 to 3 million. Interim Superintendent asked Mr. Palladine
about the structure of the cells that are on the edge of creek. Mr. Palladine will report on that issue at
the next regular meeting. Co-Counsel
Helisek asked Mr. Palladine if pilings were installed under the structure next
to the creek, and Mr. Palladine said yes.
Mr. Palladine mentioned that the primary clarifiers change order is in
the works and should have to the board in a couple of weeks.
Lime
Stabilization-Update
Mr. LaGorga gave the following report:
The lime stabilization unit has been installed and testing is being done
and the first delivery of the bulk lime is anticipated on February 21st. Training will be beginning on February 22
& 23.
The biosolids report is in the final review for the Mrs. Aingworth
signature and will be mailed out on Thursday the 16th. Since there were no bio-solids produced the
regional and state offices will be receiving a letter stating that.
Sludge/leachate
option:
Currently Mr. Perticone and Mr. LaGorga are going over the Plant Rules
and Regulations and will be amending these and presenting to the board at the
next regular meeting. Also, working on
the dentists, waste haulers, restaurants and hospitals on the pretreatment
program to have them comply with new federal and state laws for discharging to
the facility. John Perticone passed an
outline of the procedure that needs to be done for amending the rules and
regulations. At this time, Mr. Perticone
explained that currently the dentists are under Federal law on how to dispose
of their waste.
Chairman Hulbert would like a letter drafted and given to each
municipality upon board approval. This
letter will be presented at the March meeting.
A public hearing will need to be held.
Interim Superintendent Aingworth noted that she has visited other BAF
plants and also knows from just attending the NYWEA conference that there are
aggressive FOG programs in place in different municipalities in the
Capacity-County update
Howard LaFever gave an update on the future capacity of the facility and a draft report will be presented to the county in May or June of this year. The board members received an outline and were asked to review it and make any comments or questions that they might have.
APPROVAL OF MINUTES
Chairman Hulbert asked for
a motion to approve the minutes from
Vice Chairman Kinsman made a motion to accept the
minutes.
Second by Mr. Augostini.
Mr. Crumb made a correction to the January minutes
pg.6 2 Absent votes.
Co-Counsel wants the record to state that the 41J
referenced in the January minutes should state the name which is the
Motion was amended with the above corrections by Mr.
Kinsman.
Seconded by Mr. Augostini.
Motion carried:
5 ayes, 0 nays, 1 absent
Michele mentioned that the
new Advantage Energy rate for the upcoming year was in everyone package. There is considerable energy cost savings
with this.
Michele also explained the
PERMA report to the board members.
SUPERINTENDENT'S REPORT
Violation, Complaints & Problems
Violations of the IWPP consisted of two (2) they were
Compliance
Personnel
1. We are
continuing to work with Civil Service on job titles, duties & personnel
changes.
2. We have
begun a training program for all employees.
The goal is for all employees to have a common base knowledge regarding
equipment and the operation process of the facility.
3.
We have hired one shift lead supervisor and one operator trainee. An additional operator trainee has resigned
and we are currently working with civil service on this to fill the
position.
Operational
1.
All ten settling tanks are on line and when the weather breaks Cathy
would like to get with Chairman Hulbert on the baffle design and installation .
Digester
1. The number 3 digester is working to stabilize
the solids.
Centrifuges
1. Both centrifuges are on line.
Influent Pumps
1. Corrective action is being taken through
IWPP
1. Stearns & Wheler assisting our staff with
the program.
2. The NYSDEC in
Plant Business
1. A meeting was held on January 11th
regarding the CSO’s.
2.
The facility has submitted approximately 8 million dollars for equipment,
repairs and labor to FEMA.
3. The interim superintendent gave a
presentation regarding the facility flood experience and recovery efforts at
the annual NYWEA meeting in NYC. And
also she was invited to give the same presentation to the Conference of Mayor
at a later date.
At this time Cathy passed out samples of
other municipalities on FOG programs for the board to take a look at.
Chairman Hulbert asked the interim
superintendent to attend another conference which will be held in
Also at this time Mr. Wagner who is the
plant head electrician is planning on having a lay out plan for the SCADA
system for the March meeting.
Cathy mentioned that in the board
packages were the charts for the monthly and the 2006 yearly charts of BOD,
TSS, and flow.
Reports
Mr. Kinsman and Mr. Hulbert met with Mr. Murphy and
they have come to an agreement and all items have been discussed. They have also meet with Joseph Abbott who
is the union president at the facility and Mr. Hulbert & Mr. Kinsman
listened to what he had said. Further
details on this will be discussed in Executive Session.
At this time Mr. Murphy spoke to board and went
through the items that MR. Hulbert and Mr. Kinsman spoke to him about previous. Mr. Murphy will drop off the files to Mr.
Helisek office on the CSEA documents.
Jack Bills update
At this time Mr. Bills spoke to the board members and
he stated that by visiting the facility the attitude of the management is
great. They all have a positive work
ethic.
The biggest thing that Mr. Bill’s believes that needs
to change is the employee’s ideas of work ethic. Mr. Bills continued to explain the management
of objectives. Mr. Bill stressed that
the board needs to set goals for Cathy and then a set of goals for the
facility. The board and Mr. Bill would
like to sit down and come up with a set of goals. Mr. Bill will be in contact with chairman to
set up the meeting.
A copy of the program from Mr. Bill will be copied
for Mr. Crumb.
Motion by
Mr. Crumb to allow the Mrs. Aingworth with customary travel and lodging
expenses to attend the conference in
Seconded by
Mr. Kinsman.
Motion
carried 5 yeas, 0 neas, 1 absent.
Old Business
At this time Vice-Chairman Kinsman asked for a motion
for a 5 county residence policy.
Since the two municipalities are going over the
agreement this type of request should be submitted to them. After a brief discussion it was decided to
hold this over.
Resolution
Motion by Mr. Crumb to make a resolution that this board has a stated
policy that a candidate for Civil Service Examination or job application is not
bond by any residency requirement and if they accept the position then the
applicant must comply with paragraph 19 of the inter-municipal agreement.
Seconded by Mr. Kinsman
Motion carried 5 yeas, o neas,
1 absent.
Kathleen Carney
Michele noted that Kathleen
Carney has resigned from the position as transcriptionist. Currently we are still looking for a
transcriptionist. Mr. Kinsman and
Michele are working on this. Mr. Kinsman
did say that someone could be available later on in the year.
Website-update
Board member Crumb will
give Cathy a contact at Cyberspace.
Also, Mr. Augostini has forwarded a website to Cathy and Michele and
since they have only had a few minutes to review they will report at a later
date on this.
EXECUTIVE SESSION
Mr. Kinsman made a motion to enter Executive Session
to discuss personnel issues at
Motion carried:
4 ayes, 0 nays, 2 absent
The next special meting will be held March 2nd
at
The next meeting is
scheduled for
TIME & PLACE OF NEXT BOARD
MEETING
City of
Respectfully submitted,
Michele A. Cuevas
Confidential Secretary
Mayor
Ryan, City of
Mayor Lewis,
Kenneth P. Helisek, Esq.
Catherine Aingworth, Interim Superintendent
City of
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